How to Verify EI Conference Paper Indexing: A Comprehensive Guide

1. Check EI Compendex Database Directly

1. Access Engineering Village:
   • Visit Engineering Village and log in using your institutional credentials.
   • Ensure you select Compendex (not Inspec or other databases) from the dropdown menu.
2. Search for Your Paper:
   • Use the Quick Search bar with your paper’s full title (in English) or DOI (if available).
   • Example:
     plaintext

     Title: "Machine Learning Applications in Renewable Energy Systems"  
     DOI: 10.1109/ICEEE.2025.12345  
     

      
3. Verify Indexing Status:
   • If your paper appears, check the Database field. It must explicitly state Compendex to confirm EI indexing .
   • Look for an 11-digit Accession Number (e.g., 2025-123456), which uniquely identifies EI-indexed documents.

2. Understand Indexing Timelines

• Authoritative Conferences (e.g., IEEE, ACM):
  • Papers are often indexed 1–3 months after the conference date. For example, IEEE-published conferences like ICGSP 2025 typically achieve rapid indexing.
• Standard Conferences:
  • Allow 4–6 months for indexing. Non-top-tier publishers may take longer due to submission backlogs .
• High-Risk Conferences:
  • Predatory or poorly managed events may take 1+ year or fail to index altogether. Always verify the conference’s historical indexing record before submitting .

• A paper presented at a Springer conference in March 2025 might appear in EI by June 2025, while a paper from an unproven organizer could remain unindexed by December 2025 .

3. Confirm Conference Legitimacy

1. Check the EI Conference List:
   • Visit the EI Compendex Conference List and search for the conference name.
   • Ensure the conference’s publisher (e.g., Springer, IEEE) is reputable and has a history of timely indexing .
2. Review Past Proceedings:
   • Search EI Compendex for papers from the conference’s previous editions. If no results appear, the conference may be predatory .

4. Generate an Official EI Retrieval Report

1. Through Your Institution:
   • Most universities offer this service via their library. Submit your paper’s details (title, authors, conference) through their online portal .
   • Example: Xi’an Shiyou University Library requires users to fill out a form and wait 1–3 business days for the report .
2. Directly via Engineering Village:
   • After locating your paper in Compendex, click Download Record and select Detailed Record to generate a PDF with EI’s official metadata .

5. Troubleshooting Non-Indexing Issues

1. Recheck the Conference’s Status:
   • Verify if the conference was removed from the EI directory after your submission. Some conferences lose indexing mid-year .
2. Contact the Conference Organizers:
   • Request proof of submission to EI and inquire about delays. Legitimate organizers will provide updates on the indexing progress .
3. Appeal to EI Support:
   • Submit a formal request via Elsevier’s support portal with your paper’s details and conference information.

6. Avoiding Common Pitfalls

• False Claims of Indexing:
  • Predatory conferences often claim EI indexing but fail to deliver. Always cross-verify their claims using the official EI database .
• Copyright and Open Access:
  • EI prioritizes papers with clear copyright licenses. Ensure your conference’s publisher grants EI the right to index your work .

7. Key Takeaways

• Indexing Timeline:
  • Authoritative conferences (IEEE, ACM): 1–3 months.
  • Standard conferences: 4–6 months.
  • High-risk conferences: 1+ year or never.
• Verification Steps:
  1. Search Compendex via Engineering Village.
  2. Check for the 11-digit Accession Number and "Compendex" in the database field.
  3. Request an official report from your library or generate it directly.